Health & Safety Policy

Introduction

Welcome to our Health and Safety Policy. At Dyade Lubricants we believe that the health, safety, and well-being of our employees, customers, and visitors are of the utmost importance. Our Health and Safety Policy outlines our commitment to ensuring that all necessary measures are taken to maintain a safe and healthy workplace. This policy serves as a guide for all employees and contractors to follow in order to prevent and minimize any health and safety risks that may arise in the course of our work activities. We are committed to complying with all relevant health and safety regulations and continuously improving our practices to ensure a safe and healthy work environment for everyone.

General Statement of Policy, Duties & Responsibilities

1.1 Policy Statement

It is the policy of the Group/Organisation to promote the health and safety of the committee members, volunteers, staff and of all visitors to the Groups/Organisation’s premises (“the Premises”) and to that intent to: 

• Take all reasonably practicable steps to safeguard the health, safety and welfare of all personnel on the premises; 
• Provide adequate working conditions with proper facilities to safeguard the health and safety of personnel and to ensure that any work which is undertaken produces no unnecessary risk to health or safety; 
• Encourage persons on the premises to co-operate with the Organisation in all safety matter, in the identification of hazards which may exist and in the reporting of any condition which may appear dangerous or unsatisfactory; 
• Ensure the provision and maintenance of plant, equipment and systems of work that are safe; 
• Maintain safe arrangements for the use, handling, storage and transport of articles and substances; 
• Provide sufficient information, instruction, training and supervision to enable everyone to avoid hazards and contribute to their own safety and health; 
• Provide specific information, instruction, training and supervision to personnel who have particular health and safety responsibilities (eg a person appointed as a Health and Safety Officer or Representative); 
• Make, as reasonably practicable, safe arrangements for protection against any risk to health and safety of the general public or other persons that may arise for the Groups/Organisation’s activities; 
• Make suitable and sufficient assessment of the risks to the health and safety of employees and of persons not in the employment of the Groups/Organisation arising out of or in connection with the Groups/Organisation’s activities; 
• Make specific assessment of risks in respect of new or expectant mothers and young people under the age of eighteen; 
• Provide information to other employers of any risks to which those employer’s workers on the Groups/Organisation’s premises may be exposed. 

This policy statement and/or the procedures for its implementation may be altered at any time by the Groups/Organisation’s Management Committee.

1.2 Statutory Duty of the Group/Organisation

The Group/Organisation will comply with its duty to ensure, as far as is reasonably practicable, the health, safety and welfare at work of its workers and of visitors to its premises and, in general, to: 

• Make workplaces safe and without risks to health; 
• Ensure plant and machinery are safe and that safe systems of work are set and followed; 
• Ensure articles and substances are moved, stored and used safely; 
• Give volunteers/ workers the information, instruction, training and supervision necessary for their health and safety. 

In particular, the Group/Organisation will: 

• Assess the risks to health and safety of its volunteers/workers;
• Make arrangements for implementing the health and safety measures identified as necessary by this assessment;
• Record the significant findings of the risk assessment and the arrangements for health and safety measures;
• Draw up a health and safety policy statement; including the health and safety organisation and arrangements in force, and bring it to the attention of its workers
• Appoint someone competent to assist with health and safety responsibilities;
• Set up emergency procedures;
• Provide adequate First Aid facilities;
• Make sure that the workplace satisfies health, safety and welfare requirements, eg for ventilation, temperature, lighting and for sanitary, washing and rest facilities; Make sure that work equipment is suitable for its intended use as far as health and safety is concerned, and that it is properly maintained and used;
• Prevent or adequately control exposure to substances that may damage health; Take precautions against danger form flammable or explosive hazards, electrical equipment, noise or radiation;
• Avoid hazardous manual handling operations and, where they cannot be avoided, reduce the risk of injury;
• Provide health surveillance as appropriate;
• Provide free any protective clothing or equipment, where risks are not adequately controlled by other means;
• Ensure that appropriate safety signs are provided and maintained;
• Report certain injuries, diseases and dangerous occurrences to the appropriate health and safety enforcing authority. 

1.3 Statutory Duty of the Groups/Organisation’s Workers

Employees also have legal duties, and the Organisation confidently requests non-employed (voluntary) workers also to observe these. They include the following: 

• To take reasonable care for their own health and safety, and that of other persons who may be affected by what they do or do not do; 
• To co-operate with the Group/Organisation on health and safety; 
• To use work items provided by the Group/Organisation correctly, including personal protective equipment, in accordance with training or instructions; 
• Not to interfere with or misuse anything provided for health, safety and welfare purposes; 
• To report at the earliest opportunity injuries, accidents or dangerous occurrences at work, including those involving the public and participants in activities organised by the Group/Organisation;
• Health and Safety law applies not only to employees in the workplace, it also applies to organisations and people who occupy or use community buildings to which members of the public have access.

1.4 Policy for Visitors and Contractors

On arrival all visitors should be directed to the duty representative of the Management Committee, or a representative of the user/hirer of the building. This person is to take responsibility for the visitor(s) and assist in their evacuation from the building during an emergency or arrange help in the event of an accident. 

Contractors working in the building should report any concerns relating to their own safety or suspected unsafe working practices to the Duty representative of the Committee who will investigate and report to the Group/Organisation. 

Organisation of Health and Safety

2.1 Health and Safety Sub-committee

The Management Committee will appoint a Health and Safety Sub-committee, including representation both of themselves and of staff (both paid and volunteer): 

• To have a broad overview of Health and Safety matters; 
• To keep the Organisation’s Health and Safety policy and procedures under review; 
• To conduct safety tours of the premises; 
• To ensure that risk assessments are carried out, including assessments regarding substances hazardous to health 
• To take such action as may be required to ensure that the Organisation’s responsibilities for Health and Safety are fulfilled; 
• To report to the Management Committee on their performance of these responsibilities. 

Contractors working in the building should report any concerns relating to their own safety or suspected unsafe working practices to the Duty representative of the Committee who will investigate and report to the Organisation.

2.2 Health and Safety Rules

All workers must exercise ordinary care to avoid accidents in their activities at work and comply with the following general rules and with any further rules which the Group/Organisation may publish from time to time. 

Accident Forms 

Any injury suffered by a worker or visitor in the course of employment or otherwise on the Groups/Organisation’s premises, however slight, must be recorded, together with such other particulars as are required by statutory regulations, on an accident form maintained by the Organisation. 

Fire Precautions 

All personnel must familiarise themselves with fire escape routes and procedures and follow the directions of the Group/Organisation in relation to fire. 

Equipment and Appliances 

No equipment or appliance may be used other than as provided by or specifically authorised by or on behalf of the Group/ Organisation and any directions for the use of such must be followed precisely. 

Safety Clearways 

Corridors and doorways must be kept free of obstructions and properly lit. 

Maintenance 

Defective equipment, furniture and structures must be reported as such without delay. 

Hygiene and Waste Disposal 

Facilities for the disposal of waste materials must be kept in a clean and hygienic condition. Waste must be disposed of in an appropriate manner and in accordance with any special instructions relating to the material concerned. 

Food Hygiene 

When handling or preparing food there are specific hygiene requirements: 

• Regularly wash hands before and during food preparation and especially after using the lavatory; 
• Tell your supervisor or representative of the Committee of any skin, nose, throat, or bowel problem; 
• Ensure cuts or sores are covered with correct waterproof dressings; 
•  Keep yourself clean and wear clean clothing; 
• Remember that smoking inside is forbidden; 
• Never cough or sneeze over food; 
• Clean as you go. Keep all equipment and surfaces clean; 
• Prepare raw and cooked food in separate areas. Keep perishable food covered and either refrigerated (less than 8”C) or piping hot (above 63”C); 
• Ensure waste food is disposed of properly. Keep the lid on rubbish bin and wash your hands after putting waste in it; 
• Avoid handling food as far as possible; 
• Tell your supervisor or representative of the Committee of any defects or concerns regarding the facilities – eg uncleanness, refrigeration malfunction, cracked food preparation surfaces. 

Display Screen Equipment 

The Group/Organisation recognises its responsibility to ensure the well-being of workers who habitually use display screen equipment for a significant part of their normal work. Volunteers/Workers are advised to ensure that they take a five minute break from the display screen equipment at least once an hour and are advised that, if they experience vision defects or other discomfort that they believe may be wholly or in part a consequence of their use of such equipment, they have the right to an eye-test at the Organisation’s expense. 

Alcohol, Drugs and Tobacco 

Smoking within the premises and the use of Drugs (except under medical supervision) on the premises are prohibited at all times. The use of intoxicants (alcohol) is prohibited during working hours, and no employee/volunteer may undertake his/her duties if under the influence of alcohol or drugs (except under medical supervision) 

Arrangement and Procedures 

The Health and Safety Officer, nominated by the Management Committee, is responsible for ensuring that the safety policy is carried out and that responsibilities for safety, health and welfare are properly assigned and accepted at all levels. 

First Aid 

• ∙  The current First Aider(s) for the premises is/are displayed in ISO Form DOC 013 – Emergency Plan

Accidents 

• In the event of an injury or illness, call for a member of staff or ring for an ambulance directly. 
• All accidents must be reported to the Health and Safety Officer or another member of staff on duty immediately or as soon as practicable; 
• The Health and Safety Officer will investigate incidents and accidents, writing a detailed report for the Organisation’s Management Committee to consider the actions necessary to prevent recurrence. 

Fire Drills 

• All workers and volunteers must know the fire procedures, position of fire appliances and escape routes. 
• The fire alarm points, fire exits and emergency lighting system will be tested by our external party

Cleaning Materials, General Machinery and High Risk Areas 

• All portable machinery must be switched off and unplugged when not in use; 
• Wandering cables are a hazard; use with caution and safety in mind; 
• Slippery floors and dangerous; use warning signs; Use protective clothing and equipment provided and as instructed on machinery/equipment/material. It is the duty of a worker to report any loss of or defect in protective clothing or equipment. 
• Cafetaria Equipment cannot be left out of sight while used

General 

• All thoroughfares, exits and gates must be left clear at all times; 
• Corridors and fire exits must not be blocked by furniture or equipment; 
• Vehicles must be parked with the front facing the road 
• Hazards or suspected hazards or other health and safety matters should be reported to the Health and Safety Officer or the staff member on duty immediately or as soon as practicable, so that action can be taken. If the hazard is of a serious nature, immediate action must be taken to protect or clear the area to prevent injury to staff or other users. 

Inspection
A Health and Safety inspection of the building should be undertaken at least every year. One of these inspections may be undertaken at the same time as the annual building maintenance check. Appointed members of the Management Committee, or a sub-group, should arrange to meet and carry out the inspection This inspection group will need to agree how each question needs to be answered When the form is complete and has been signed, matters noted as not satisfactory, together with any other concerns raised by the inspection, should be reported to the Management Committee. 

We are dedicated to creating a culture of safety and responsibility, where every employee is empowered to make safe choices and take necessary actions to ensure the health and safety of all.